• Contract Release Policies

    Policies and Procedures Regarding Housing Contract Release Requests

    Policies

    The Contract for University housing is binding for the entire length of time to which you agreed. Release from your contractual responsibilities to the University must be authorized by the Office of Residence Life.

    All requests for release from this Contract must be submitted on a Contract Release Request Form provided by the Office of Residence Life. The Director of Residence Life or designee will consider requests for release based on (a) a significant change in finances, (b) severe illness or hospitalization, or (c) leave of absence, transfer, or withdrawal from the University. In most cases, requests submitted during the final four weeks of the semester will not be considered for that semester. Once documentation is complete, Resident will be informed of the result of his or her request in approximately 10 business days via email. For requests based on medical reasons, the documentation provided should detail the length of treatment, causes of medical problems, and number of times you have been seen by a physician for these problems. In addition, the resident may be asked to sign a medical release form so the Director of Residence Life or designee may speak with the medical professional about specific details.

    Residents who withdraw, take a leave of absence from the University, or graduate before the end of their Contract must also complete the Contract Release Request Form. Failure to do so will result in an improper check-out charge.

    Until notification is given that your Housing Contract Release has been approved, you will be held responsible for the entire term of the Contract. The act of vacating your room does not constitute a release from your contractual obligations.

    Procedures

    Complete the Contract Release Request Form in its entirety. An incomplete request will delay a response.

    Return the form either through mail or in person to the Office of Residence Life, 104 Sansbury Hall, 1216 Sunbury Road, Columbus, OH 43219.

    You must include documentation with this request. Failure to present this documentation will result in a delay in the review of your request. Present your documentation in a clean, concise, orderly, and logical fashion. Be specific. It is imperative that your documentation be thorough.

    Your petition will be reviewed by an Office of Residence Life staff member and you will receive email notification with 10 business days. In some cases where we require additional information, the decision will be postponed pending the receipt of further documentation.

    Student should not make financial commitments for alternate housing arrangements until the decision of the Office of Residence Life has been conveyed in writing. This will avoid financial problems for the student.

    If your request for release is approved, you will need to make an appointment with your Resident Advisor to check out of your room. This includes completion of the Room History form and returning your key. If the check out procedures are not followed, an improper check out fine, along with any other damage charges, will be charged to your Bursar’s account.

  • Contact Info

    Residence Life Office 

    Erskine 145
    Ohio Dominican University
    1216 Sunbury Road
    Columbus, Ohio 43219

    Phone: (614) 251-4718
    reslife@ohiodominican.edu