Develop a reasonable fundraising policy to support student organizations while maintaining a consistency and climate appropriate for a Catholic postsecondary community. return to top
Fundraising is defined as the collection of money through donations, sales, solicitations and/or event programming for the purposes of charitable donation or organizational/program budget enhancement. These activities will be referred to as “Fundraiser/Fundraising” for the purposes of this policy. return to top
The Office of Student Development provides oversight of student fundraising. Specific offices will be responsible for the implementation of this policy depending on the constituency:
All fundraising events must be registered with the office that oversees their fundraisers via the online Fundraiser Registration Form. A master Fundraising calendar will be maintained by the Center for Student Involvement. The University will facilitate student groups in determining the most appropriate time for fundraising based on the type of fundraiser, events, etc. return to top
The fundraising activity is required to offer a benefit to the University community that is consistent with the University’s educational mission and comply with all local, state, and Federal laws and ordinances. Fundraising events may not disrupt or impair the normal operation of the University. Fundraising events may not interfere with existing University-operated services or contracts. Fundraising organizers may not use overbearing or coercive acts that might intimidate those persons from whom support is sought. All fundraising contracts must meet the guidelines in this policy and must be reviewed and signed by the sponsoring ODU office/department. This may include consultation and review from the Office of Student Development and will be signed by the Office of Finance and Administration. A student, on behalf of their group, may be permitted to ask members of the ODU community to buy an item or attend an event planned by the group as part of a fundraiser. In some instances, a portion or all of the proceeds may offset the costs a student incurs for trips, study abroad, etc. A student may not directly ask members of the ODU Community for a cash donation to support his/her participation in an ODU or a non-ODU affiliated event. This includes direct solicitation, office solicitation, email or personal letter. When working outside the ODU community, a student has the right to affiliate her/himself as a member of the ODU community and can ask for written verification on ODU letterhead from the designated ODU office/department. This letter will indicate that s/he is part of a specific group and s/he is raising funds for a specific purpose. (A sample letter will be created.) A student can and should show her/his ODU ID to help identify her/himself as a member of the ODU community. return to top
There are four different types of fundraising activities: (1) internal fundraisers, (2) external fundraisers, (3) sales, and (4) solicitations/donations/in-kind contributions. Internal Fundraisers - Events sponsored to raise money for internal organizational use (e.g. operating expenses, organizational activities, etc.)
External Fundraisers - Events sponsored to raise money for charitable, tax-exempt organizations external to the university.
Sales - Activity of exchanging a product or service in exchange for money, goods, or other services. Sales can be used for internal or external fundraisers.
Solicitations/Donations/In-Kind Contributions - Asking for funds or donations of goods or services either for internal organizational use, activity, or in support of an approved internal or external fundraiser.
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Student fundraisers that promote the use or sale of alcohol will in general, not be approved. Use of the ODU Tax Exempt Status must receive prior approval from the sponsoring department and Office of Finance and Administration. Raffles, lotteries and sweepstakes may be approved but require appropriate oversight and compliance. The sale of baked goods may require additional authorizations and provisions for food safety/preparation. This policy is not intended to address/encompass all fundraising activities (e.g. hosting of camps, etc) and separate guidelines will be drafted for those entities. Note: This policy will be reviewed and amended as needed in May, 2011. Exceptions to this policy may be made. return to top
Center for Student Involvement
Student Center, Suite 228Ohio Dominican University1216 Sunbury RoadColumbus, Ohio 43219
Phone: (614) 251-4726Fax: (614) email@example.com