Standards of Academic Progress
Standards of Academic Progress - UNDERGRADUATE
Federal regulations require Ohio Dominican University to establish satisfactory academic progress ( SAP) standards for student financial aid recipients. Ohio Dominican University’s SAP policy measures a student’s performance in the following three areas: completion rate, cumulative grade point average (GPA), and maximum time frame. The Financial Aid Office is responsible for ensuring that all students who receive federal, state, and institutional financial aid are meeting these standards. The Standards of Satisfactory Academic Progress apply for all financial assistance programs including but not limited to: Federal Pell Grant, Federal Academic Competitiveness Grant (ACG), Federal SMART Grant, Federal Perkins Loan, Federal Work-Study (FWS), Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Family Education Loans (Stafford and Parent PLUS Loan), as well as financial aid from the state of Ohio and Ohio Dominican University.
Each semester, students’ academic progress will be measured by comparing the number of attempted credit hours with the total number of credit hours completed. This includes any courses for which the student remained enrolled past the Add/Drop period.
Total Credit Hours Attempted |
Required Completion Rate |
1-17 |
50% |
18-34 |
60% |
35-62 |
70% |
63-186 |
70% |
The following conditions are considered when evaluating students’ satisfactory academic progress:
- Withdrawals, withdrawal with passing grade, withdrawal with failing grade are considered attempted but not earned hours and not included in GPA
- Passing credits received for pass/fail courses are considered attempted and earned credits but not included in GPA
- Failures are considered attempted credit hours but not earned hours and included in GPA
- Repeated courses are included in the calculation of both attempted and earned hours. A student is allowed to repeat a course only once.
- Audited courses are not considered credits attempted or credits earned
- Transfer credits, including those received during consortium study and College-Level Examination Program (CLEP) courses do not count in the calculation of the GPA, but are included in the calculation of both attempted and earned hours.
- Developmental courses are included in the calculation of both attempted and earned credit hours.
To retain financial aid eligibility, a student must maintain a cumulative GPA of:
- 1.75 for 1-17 hours completed
- 1.85 for 18-34 hours completed
- 2.0 for 35+ hours completed
To retain financial aid eligibility, a student must complete their degree within 150% of the published length of the program as measured by credit hours attempted. At Ohio Dominican University, this means in programs requiring 124 hours for graduation, a student is eligible for financial aid through 186 attempted hours. All attempted hours are counted whether or not financial aid was received or the course work was successfully completed. Once a student reaches 186 attempted credits (150% time frame), eligibility for financial aid will terminated indefinitely.
Academic progress is reviewed at the end of the fall and spring semesters. Students not meeting the completion rate or GPA requirement at the end of each semester will be placed on a probation period for one academic year and will receive a letter from the Financial Aid Office.
A student may continue to receive financial aid during the one academic year probation period. If after the following semester, the student succeeds and meets both the completion rate and GPA requirements, they will be removed from probation and are considered meeting satisfactory academic progress.
If after one academic year, the student fails to meet minimum SAP standards, their financial aid will be suspended and will receive a letter of aid suspension from the Financial Aid Office. Students may continue to take classes, using their own funds or private loans (with no SAP restrictions) until they have successfully met the minimum SAP standards, at which time, aid eligibility may be restored.
Suspended students may appeal to the Financial Aid Office if they have mitigating circumstances (e.g. emergency, health, family circumstances, etc.). A student must appeal in writing to the Financial Aid Office within two weeks of their suspension letter. Additional documentation or letters of support may be requested. The Financial Aid Committee will review the appeal and notify the student of a decision within two weeks.
Revised 05/2007
Standards of Academic Progress - GRADUATE
Federal regulations require Ohio Dominican University to establish satisfactory academic progress (SAP) standards for student financial aid recipients. Ohio Dominican University’s primary measure for graduate programs is a student’s grade point average (GPA). The Financial Aid Office is responsible for ensuring that all students who receive federal financial aid are meeting the GPA standard. The Standards of Satisfactory Academic Progress apply for all federal, state, and institutional financial aid programs including Federal Family Education Loans (Federal Stafford Subsidized and Unsubsidized Loans).
To retain financial aid eligibility, a student must maintain a cumulative GPA of 3.0. This is the minimum standard for all Ohio Dominican University graduate programs. Also, all graduate students must complete their graduate program within 7 years of their acceptance to the university.
Academic progress is reviewed at the end of the fall and spring semesters. Students not meeting the requirements above at the end of each semester will be placed on a probation period for one academic year and will receive a letter from the Financial Aid Office.
A student may continue to receive financial aid during the one academic year probation period. If after the following semester, the student succeeds and meets both the completion rate and GPA requirements, they will be removed from probation and are considered meeting satisfactory academic progress.
If after one academic year, the student fails to meet minimum SAP standards, their financial aid will be suspended and will receive a letter of aid suspension from the Financial Aid Office. Students may continue to take classes, using their own funds or private loans (with no SAP restrictions) until they have successfully met the minimum SAP standards, at which time, aid eligibility may be restored.
Suspended students may appeal to the Financial Aid Office if they have mitigating circumstances (e.g. emergency, health, family circumstances, etc.). A student must appeal in writing to the Financial Aid Office within two weeks of their suspension letter. Additional documentation or letters of support may be requested. The Financial Aid Committee will review the appeal and notify the student of a decision within two weeks.
Revised 01/2008
Ohio Dominican University
1216 Sunbury RD
Columbus OH 43219
(614) 251-4778
Fax: (614) 253-3499
finaid@ohiodominican.edu
