Contact Information | How to Apply for Financial Aid | Financial Need | Need-Based Aid | Loans | Non-Need Based Aid | Disbursement of Financial Aid & Billing | Financial Aid Satisfactory Academic Progress (SAP) | Refund Policy | Adult & Continuing Education Student & Financial Aid | Student Rights & Responsibilities | Costs | Study Abroad
ODU Financial Aid Office 1216 Sunbury RoadColumbus, OH 43219 Phone: (614) 251-4778Fax: (614) 253-3499 E-mail: firstname.lastname@example.org
Financial Aid Office Hours Monday - Friday: 8:00 a.m. - 4:30 p.m.
Adult & Continuing Education Financial Aid Office Hours Erskine Hall, Room 131Telephone: (614) 251-7642 FAX: (614) 253-3499
Monday - Thursday: 8 a.m. to 5 p.m. Friday: 8 a.m. to 4 p.m.
Students are required to file the FAFSA each year they would like to receive financial aid. The FAFSA is the only form required for all federal, state and institutional financial aid at Ohio Dominican University. The FAFSA can be submitted as early as January 1 each year. The priority filing date for Ohio Dominican is March 15. The student and the parent must apply for individual PIN numbers in order to file the FAFSA electronically.
Aid from most sources is based on financial need. When you apply for student aid, the information you report on the FAFSA is used to calculate your Expected Family Contribution (EFC). The formula used to calculate your EFC is established by law and issued to measure your family's financial strength based on their income and assets. The EFC is used in the following equation to determine your financial need: Cost of Attendance - Expected Family Contribution = Financial Need Cost of Attendance (COA) is based on a yearly figure. The COA includes tuition and fees, on-campus room and board (or a housing and food allowance for off-campus students), and allowances for books, supplies, transportation, loan fees and miscellaneous expenses. Most financial aid is awarded first come, first served so filing the FAFSA as soon as possible after January 1 is to your advantage. Upon receipt of your FAFSA results, the Financial Aid Office will put together your financial aid package. The package will consist of all aid programs and dollar amounts - federal, state and institutional - that you are eligible to receive for the academic year.
Eligibility is determined by the federal government and does not have to be repaid. The federal government uses a standard formula to evaluate the information provided on the FAFSA which produces an EFC or Expected Family Contribution. The EFC is then used to determine if you are eligible for a Pell Grant and for how much. Pell Grants are awarded only to undergraduate students who have not earned a bachelor's or professional degree and are awarded to full, half and less than half time students. Pell Grants are the foundation of financial aid, to which aid from other federal and non-federal sources might be added.
FSEOG is for undergraduates with exceptional financial need - that is, students with the lowest EFC - and gives priority to students who receive Federal Pell Grants. FSEOG does not have to be paid back. There is no guarantee every eligible student will be able to receive an FSEOG. Students will be awarded these funds based on availability.
ODU Grants are awarded to many full-time, undergraduate students who demonstrate financial need.
Eligibility for this state grant is determined by the EFC obtained by completing the FAFSA. Both full-time and part-time students may be eligible and you must be an Ohio resident.
Federal Work-Study (FWS) provides for students with financial need the opportunity to work on campus, allowing them to earn money to help pay educational expenses. Students earn at least the current federal minimum wage and are paid bi-weekly. FWS is not credited to the student's account. Income earned through the FWS Program is not exempt from federal or state taxes; therefore, each student must complete the appropriate documentation in The Human Resources Department prior to working on campus.
The TEACH Grant program provides up to $4,000 a year in grant assistance to an undergraduate student who agrees to serve for at least 4 years as a full-time teacher in a high-need field in a public or private elementary or secondary school that serves students from low-income families. A TEACH Grant recipient who does not complete their required teaching within a specified time frame or fails to meet certain other requirements of the TEACH Grant program will be required to repay the TEACH Grant as a direct unsubsidized loan under the William D. Ford Federal Direct Loan Program. For more information visit the TEACH Grant program website at www.teachgrant.ed.gov. ** Students will be asked to submit an application and certification of their teaching intentions. ODU will make the final determination of TEACH Grant recipients.
Educational loans must be repaid. Students must complete a promissory note(s) for all the different loan programs they participate in.
A Federal Perkins Loan is a low-interest loan (5%) for students with financial need. All Federal Perkins borrowers are required to complete an entrance interview and Master Promissory Note which provides the details about your obligations and your rights and responsibilities. Repayment begins nine months after you leave school and is repaid to Ohio Dominican University. Before you leave ODU, you are required to complete an exit interview. Failure to complete your degree is not a reason to default on your loan.
There are two types of Federal Direct Stafford Loans, subsidized and unsubsidized. Interest on the subsidized loan begins six months after you leave school. Interest on the unsubsidized loan starts as soon as the funds are disbursed. Repayment begins when your grace period ends, six months after your departure from school. Prior to receiving any Stafford loan funds, all first time borrowers are required to complete entrance counseling and a Master Promissory Note.
The Federal PLUS Loan is a loan your parents can take out for your educational expenses if you are a dependent undergraduate student enrolled at least half-time. Parents must pass a credit check in order to borrow under the PLUS Loan program. Yearly limits on the PLUS Loan are equal to the Cost of Attendance minus all other financial aid. Additional information on all federal need based financial aid can be found at www.studentaid.ed.gov
These scholarships are awarded to potential new students based on their self reported high school GPA and ACT/ SAT test scores. The award is contingent upon your application and acceptance to Ohio Dominican. Filing the FAFSA is not required but you are encouraged to do so to determine your eligibility for additional need based financial aid. Scholarships and Awards range from $5,000 to $18,000 and are renewable each year.
Athletic Grants are awarded to student athletes based on audition and coach's recommendation. Amounts vary. Additional information is available from the Athletic Department or coaches.
Band and choir grants are awarded to students based on audition and recommendations. Amounts vary. Additional information is available from the Band or Choir department.
Scholarships from local high schools, fraternal organizations, parents place of employment, etc. Do not pay someone to help you find scholarships. Scholarship searches are free and accessible to everyone.
Prior to each semester, the Business Office will send out a billing statement. The statement will contain all of your charges (tuition, fees, room/board if a resident student) for that semester only. The total financial aid you received in your financial aid package for that semester, excluding Work-Study, will be credited to your account. The difference between the charges listed on the statement and the financial aid is the balance due for the semester. The balance due date is stated on the billing statement and can be paid in full or monthly through the University's payment plan. Students who are eligible for a credit refund will be able to receive their refund after the start of classes.
Federal regulations require institutions to establish a reasonable Satisfactory Academic Progress (SAP) policy for determining whether an otherwise eligible student is making satisfactory academic progress in his or her educational program. To be eligible for federal, state, and institutional student aid funds, a student must make reasonable satisfactory academic progress toward the attainment of a degree or certificate program. The Financial Aid Office at Ohio Dominican University reviews a student’s entire academic history to ensure timely progression toward graduation.
The SAP policy applies for all financial assistance programs including but not limited to:
Academic progress is assessed according to qualitative, quantitative, and maximum time frame measures that are described within this policy. All measures must be met for continued financial aid eligibility. Students failing to meet any single measure of satisfactory academic policy will be deemed ineligible for aid and may be eligible to appeal. SAP will be monitored after each semester for all students, regardless of enrollment status hours.
QUALITATIVE MEASURE DEFINED
The cumulative grade point average (GPA) measured at the completion of each semester is the qualitative measure. The minimum GPA requirement depends on a student’s academic level (undergraduate or graduate).
QUANTITATIVE MEASURE DEFINED
The total number of credit hours successfully completed divided by the total number of credit hours attempted is the quantitative measure. For example: If a student has attempted to take 50 credit hours but only successfully completed 40 out of those 50 credit hours, the completion rate would be 80% (40/50 = 80%). When these measures are used, federal regulations require that a student’s entire academic history be considered for a student's academic program; this includes semesters during which federal aid was not received by the student as well as all applicable transfer hours.
CALCULATING QUALITATIVE AND QUANTITATIVE MEASURES
The following factors are considered when calculating students’ satisfactory academic progress:
MAXIMUM TIME FRAME MEASURE DEFINED
The use of the published length of an academic program and the number of credit hours attempted is the measure of maximum time frame. A student is expected to complete a degree/certificate program within a certain time frame. For both undergraduate and graduate programs, the time frame cannot exceed 150% of the published length of the program as measured by credit hours attempted. For example, if the published length of an academic program is 120 credit hours, the maximum period must not exceed 180 (120 x 1.5) credit hours.
Academic Programs and Levels
Total Credit Hours Attempted
Required Completion Rate
Minimum Cumulative GPA
Maximum Total Credits or Time Allowed to Complete Primary Degree Requirements
150% of the specific degree programs published length
150% of the specific degree programs published length
Academic progress is evaluated at the end of each summer, fall, and spring semester. Students meeting the standards listed above, when evaluated, will be in GOOD STANDING.
FINANCIAL AID WARNING
Students not meeting qualitative, quantitative, or maximum time frame measures at the end of each semester will be placed on a WARNING status for one semester and will receive written notification from the Financial Aid Office. A student may continue to receive aid during the one semester WARNING period. If, after the following semester, the student succeeds and meets all SAP measures, they will be removed from WARNING and are considered in GOOD STANDING.
FINANCIAL AID SUSPENSION
If a student on financial aid WARNING does not meet SAP at the end of the subsequent completed semester, he or she will be placed on a financial aid SUSPENSION. Students who are placed on financial aid SUSPENSION are not eligible for any federal, state, or institutional financial aid.
REINSTATEMENT OF FINANCIAL AID ELIGIBILITY
Eligibility for any federal, state, or institutional financial aid may be regained by eliminating all satisfactory progress deficiencies at the student’s expense until all requirements of this policy are met or by appealing the satisfactory academic progress status and the appeal is approved. Periods of non-enrollment or paying for school at the student’s own expense does not automatically qualify a student to receive financial aid again in a subsequent semester.
FINANCIAL AID APPEALS
Students who have been suspended due to a deficiency of SAP measures after the financial aid WARNING period may appeal the suspension to regain eligibility for federal, state, and institutional financial aid. A SAP Appeal Form and supporting documentation must be submitted to ODU’s Financial Aid Office by the specified deadline in the student’s SAP SUSPENSION letter. Appeals received after the deadline will not be considered. If there are extenuating circumstances that should be considered during the appeal process, federal, state, and institutional financial aid reinstatement may be possible during a financial aid PROBATION period. Reinstatement of aid for a PROBATION period may be considered for extenuating circumstances such as: death of a relative, serious injury or illness of the student, or other special circumstance.
Appeals will be reviewed by the SAP Review Committee. Students will be notified, in writing, the outcome of their appeal. All appeal decisions are final. A student may only have two appeals during their academic career at Ohio Dominican University. If a student’s appeal is approved, the student will be placed on financial aid PROBATION for one semester, unless an approved academic plan specifies otherwise. An academic plan may be a required part of an appeal and completed with an academic advisor.
Any student who withdraws* from Ohio Dominican University prior to completing 60% of the enrollment period or semester will have their financial aid eligibility recalculated based on the percentage of the period they were enrolled. Once a student has completed 60% of the period or semester, all financial aid assistance is considered to be 100% earned. This policy meets federal requirements in which students "earn" financial aid based on the percent of the term completed. Ohio Dominican University maintains one refund policy for all federal, state and institutional aid funds based on 34 CFR, Section 668.22 of the Title IV Higher Education Act of 1965, as amended. The Financial Aid Office is responsible for calculating the percentage of "earned aid" for the semester and for returning the "unearned aid" portion to federal, state and institutional aid programs. The Financial Aid Office will perform this calculation within 45 days of the student's withdraw date*. This calculation is measured by dividing the number of days the student attended by the total number of days in the period or semester. The length of the period or semester is based on Ohio Dominican's published academic calendar, including weekends and excluding scheduled breaks of 5 days or more. The first day begins on the first day of classes and ends on the last day of final exams. Example: If there are 114 days in the semester and a student withdraws on day 20, the charges and financial aid will be pro-rated as they attended 17.5% of the semester (20/114). If a student is a recipient of Federal Title IV aid, those funds returned to those programs are required by federal law to be returned first, in the following order: Unsubsidized Federal Stafford Loan, Subsidized Federal Stafford Loan, Federal Perkins Loan, Federal PLUS (Parent) Loan, Federal Pell Grant, Federal Academic Competitiveness Grant, National SMART Grant and Federal SEOG Grant. In some cases, after the recalculation is complete, a student may be required to repay some of the Title IV aid they received. Or, in some cases, a student may be eligible for a late disbursement of awarded aid if the amount of aid received is less than the amount of aid earned. In these cases, the student will be notified by the Financial Aid Office. If after these calculations are completed, the student is entitled to a refund, the Business Office will refund that amount to the student. If the student owes a balance, the Business Office will bill the student directly. *To officially withdraw, a students must contact the Registrar's Office. The Registrar's Office determines the official date of withdraw. **Note: Provisions explained in this policy are subject to final interpretation of the Return of Title IV Funds regulations governing Federal financial aid. Questions on this Refund Policy should be directed to the Financial Aid Office, Erskine Hall 147, or by calling (614) 251-4778.
The Adult & Continuing Education program is an accelerated degree program where students complete one class at a time within a six-week period. For financial aid purposes, this type of program is referred to as a non-term program and therefore varies on how aid is awarded.
All Adult & Continuing Education students are considered full-time for financial aid purposes. Each student's academic year length varies based on meeting the minimum requirements of both 30 weeks in length and 24 credit hours of actual attendance. Additional information on financial aid for the Adult & Continuing Education program can be obtained by calling the Adult & Continuing Education Financial Aid Office at (614) 473-9003.
Our goal in establishing tuition, room and board rates is to ensure our ability to provide the quality and scope of programs and services expected by our students. The following rates are for the 2014-2015 academic year:
Cost of Education Budgets Shown below are the three most common student budget types for Ohio Dominican. Resident students have a specific budget regardless if they are dependent or independent. Dependent commuters have their own budget as well as independent commuters. Cost of Education budgets will be determined whether your tuition/fee charges are for full or part-time enrollment. These budgets are for the 2013-2014 academic year. These budgets are based on full-time enrollment.
Financial aid from Federal, State and Institutional resources may be considered for Study Aboard programs. Students enrolled in an academic program which includes a formal study abroad program may be considered for aid to cover "reasonable costs" associated with the program. Reasonable costs are define as tuition, housing, food, books and supplies, transportation, air fare, passport fees, program fees, and any other miscellaneous expenses. Documentation must be submitted to the Financial Aid Office on the above reasonable costs to determine your eligibility for financial aid. Students are required to complete the financial aid process just as if they were attending Ohio Dominican University (i.e. filing the FAFSA, etc.).
Can I use my financial aid to study abroad? For semester-long study abroad trips, students may apply most of their financial aid to an approved study abroad program. All federal and state aid may be used for any program-related costs in which the university awards college level credit. Students are not eligible to receive institutional aid (ODU Merit Scholarship, ODU Grants, and ODU endowed scholarships, etc.) for their study abroad experience. You will be responsible for paying the program fee and any other applicable fees to the study abroad organization.For short-term trips (such as summer programs or faculty-led trips), you should consult with the Financial Aid Office to research your options before the trip. It may be possible to borrow loan programs if you are earning 6 or more credits for the short-term trip. What requirements must be met for me to use my financial aid for the study abroad semester? You must apply and be accepted by the International Office at ODU into an approved study abroad program. You must enroll and maintain a minimum of 12 semester credit hours while overseas to maintain your full-time student status and financial aid eligibility. Students are normally enrolled in ODU course LNG-188 to signify full-time study abroad for the semester. You must meet with the Financial Aid Office to discuss program costs and your financial aid package prior to leaving for your study abroad program. What other study abroad policies do I need to know? Study abroad students are responsible for paying their program fee and any other applicable fees to the study abroad organization.
Students are responsible for all other program fees such as deposits, insurance, visa and passport costs, airfare, and extra travel excursions. It is the student's responsibility to make financial arrangements regarding any of these fees with the study abroad agency prior to departure. If you leave the ODU campus before financial aid is disbursed for the term you are studying abroad, you must make arrangements with your financial representative to handle your financial aid and/or scholarship checks coming through the ODU Business Office. You may wish to grant a power-of-attorney to someone you trust to handle financial arrangements for you.
Study abroad agencies set their own payment and withdraw deadlines. Pay attention to deadline dates. If you withdraw from the program by the agency withdraw date, more than likely you will only forfeit the non-refundable application fee and enrollment deposits. After the withdraw date, you may be subject to all incurred fees from that agency. If you are using any federal, state or institutional financial aid to study abroad, your aid is subject to pro-ration if you withdraw prior to the 60% point of the semester. Withdrawing from your study abroad program after the withdraw deadline date or your arrival overseas could be very costly as you will more than likely have incurred all fees and your financial aid must be pro-rated as mandated by federal regulation. Please check with the International Office prior to withdrawing. For questions regarding how financial aid applies to study abroad, please contact: Tara Schneider Associate Director of Financial Aid Erskine Hall 147 (614) 251-4594