• Satisfactory Academic Progress POLICY (SAP) 

    Federal regulations require institutions to establish a reasonable Satisfactory Academic Progress (SAP) policy for determining whether an otherwise eligible student is making satisfactory academic progress in his or her educational program.  To be eligible for federal, state, and institutional student aid funds, a student must make reasonable satisfactory academic progress toward the attainment of a degree or certificate program.  The Financial Aid Office at Ohio Dominican University reviews a student’s entire academic history to ensure timely progression toward graduation.

    The SAP policy applies for all financial assistance programs including but not limited to:

    • Federal Pell Grant
    • Federal Supplemental Educational Opportunity Grant (SEOG)
    • Federal Perkins Loan
    • Federal Work Study (FWS)
    • Federal Direct Subsidized and Unsubsidized Loans
    • Federal Direct Parent Loans for Undergraduate Students (PLUS)
    • Federal Direct Graduate PLUS
    • Federal Teacher Education Assistance for College and Higher Education Grant (TEACH)
    • State Grants and Scholarships (Example:  Ohio College Opportunity Grant)
    • ODU Grants and Scholarships
    • Private Alternative Loan Programs (as determined by the Lender)

    Academic progress is assessed according to qualitative, quantitative, and maximum time frame measures that are described within this policy.  All measures must be met for continued financial aid eligibility.  Students failing to meet any single measure of satisfactory academic policy will be deemed ineligible for aid and may be eligible to appeal.  SAP will be monitored after each semester for all students, regardless of enrollment status hours.


    The cumulative grade point average (GPA) measured at the completion of each semester is the qualitative measure.  The minimum GPA requirement depends on a student’s academic level (undergraduate or graduate). 


    The total number of credit hours successfully completed divided by the total number of credit hours attempted is the quantitative measure.  For example:  If a student has attempted to take 50 credit hours but only successfully completed 40 out of those 50 credit hours, the completion rate would be 80% (40/50 = 80%).  When these measures are used, federal regulations require that a student’s entire academic history be considered for a student's academic program; this includes semesters during which federal aid was not received by the student as well as all applicable transfer hours. 


    The following factors are considered when calculating students’ satisfactory academic progress:

    • Withdrawals, withdrawal with a passing grade, withdrawal with a failing grade, and incompletes are considered attempted but not earned hours and not included in the GPA.
    • Passing credits received for pass/fail courses are considered attempted and earned credits but not included in the GPA.
    • Failures are considered attempted credit hours but are not earned hours and are included in the GPA.
    • Repeated courses are included in the calculation of both attempted and earned hours.  A student is allowed to repeat a course only once.  The final grade earned will be included in the GPA.
    • Audited courses are not considered credits attempted or credits earned, and not included in the GPA.
    • Transfer credits, credits taken at another institution and accepted towards the student’s academic program at the University are included in both attempted and completed hours when measuring the student’s progress.  This includes those received during College-Level Examination Program (CLEP) courses.
    • Transfer credits received during consortium study are included in both attempted and completed hours and are also included in the GPA.
    • Remedial courses are included in the calculation of both attempted and earned credit hours.  They may also impact GPA calculations.
    • For second degree programs, credits accepted towards the new academic program are included in both the attempted and completed hours when measuring progress. 


    The use of the published length of an academic program and the number of credit hours attempted is the measure of maximum time frame.  A student is expected to complete a degree/certificate program within a certain time frame.  For both undergraduate and graduate programs, the time frame cannot exceed 150% of the published length of the program as measured by credit hours attempted.  For example, if the published length of an academic program is 120 credit hours, the maximum period must not exceed 180 (120 x 1.5) credit hours.







    Academic Programs and Levels 

    Associate’s and 

    Bachelor’s Degrees 



    Total Credit Hours Attempted 





    Required Completion Rate 





    Minimum Cumulative GPA 





    Maximum Total Credits or Time Allowed to Complete Primary Degree Requirements 

    150% of the specific degree programs published length  

    150% of the specific degree programs published length 



    Academic progress is evaluated at the end of each summer, fall, and spring semester.  Students meeting the standards listed above, when evaluated, will be in GOOD STANDING. 



    Students not meeting qualitative, quantitative, or maximum time frame measures at the end of each semester will be placed on a WARNING status for one semester and will receive written notification from the Financial Aid Office.  A student may continue to receive aid during the one semester WARNING period.  If, after the following semester, the student succeeds and meets all SAP measures, they will be removed from WARNING and are considered in GOOD STANDING.



    If a student on financial aid WARNING does not meet SAP at the end of the subsequent completed semester, he or she will be placed on a financial aid SUSPENSION.  Students who are placed on financial aid SUSPENSION are not eligible for any federal, state, or institutional financial aid.


    Eligibility for any federal, state, or institutional financial aid may be regained by eliminating all satisfactory progress deficiencies at the student’s expense until all requirements of this policy are met or by appealing the satisfactory academic progress status and the appeal is approved.  Periods of non-enrollment or paying for school at the student’s own expense does not automatically qualify a student to receive financial aid again in a subsequent semester.   


    Students who have been suspended due to a deficiency of SAP measures after the financial aid WARNING period may appeal the suspension to regain eligibility for federal, state, and institutional financial aid.  A SAP Appeal Form and supporting documentation must be submitted to ODU’s Financial Aid Office by the specified deadline in the student’s SAP SUSPENSION letter.  Appeals received after the deadline will not be considered.  If there are extenuating circumstances that should be considered during the appeal process, federal, state, and institutional financial aid reinstatement may be possible during a financial aid PROBATION period.  Reinstatement of aid for a PROBATION period may be considered for extenuating circumstances such as:  death of a relative, serious injury or illness of the student, or other special circumstance.


    Satisfactory Academic Progress (SAP) Appeal Applications 

    Maximum Time Frame

    Qualitative (Grade Point Average) or Quantitative (Completion Rate)


    Appeals will be reviewed by the SAP Review Committee.  Students will be notified, in writing, the outcome of their appeal.  All appeal decisions are final.  A student may only have two appeals during their academic career at Ohio Dominican University.  If a student’s appeal is approved, the student will be placed on financial aid PROBATION for one semester, unless an approved academic plan specifies otherwise.  An academic plan may be a required part of an appeal and completed with an academic advisor.



  • Contact Info

    Financial Aid Office 
    Ohio Dominican University
    1216 Sunbury Road
    Columbus, Ohio 43219

    Phone: (614) 251-4778
    Fax: (614) 253-3499

    Office Hours: 
    8:30 am – 5:00 pm

    FAFSA Priority Deadline is March 15th 

    Federal School Code: 003035