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The ODU Student Handbook provides important information to enhance the learning and living experience for every student.
At Ohio Dominican, we are committed to providing you with a complete educational experience including recreation, leadership development, social activities, athletics, clubs and student organizations.

The 2016-2017 edition replaces any previous printed editions.
Highlighted sections can be found below, and each section can be found in full in the navigation menu. You may also download a 2016-2017 Student Handbook (clicking link will download a PDF of the complete handbook).

Download Student Handbook PDF

All students of Ohio Dominican University are held responsible for knowledge of the policies, procedures, expectations, and information contained in this Handbook. Students are expected to comply with all University policies and procedures.

Students of both The Charles School and Ohio Dominican University are responsible for understanding and following the policies in both the student handbook of the Charles School and Ohio Dominican University.

Separate handbooks govern administration, faculty, and staff. The University’s academic policies and offerings are found in the University Catalog, published by the Office of Academic Affairs. This Handbook is published by the Office of Student Development.

Failure to read this Handbook does not excuse students from the requirements and regulations described herein.
  • President's Welcome

    Greetings and Welcome to the 2016-2017 Academic Year!

    For over 100 years, Ohio Dominican University has served students as a private Catholic liberal arts institution, providing the highest quality education in a personal environment, guided by our university's motto, "To contemplate truth and to share with others the fruits of this contemplation."

    With over 2,000 students from 19 states and 13 foreign countries, ODU offers a highly personalized student-centered approach. Our average class size is 17, and our student-to-faculty ratio is 14:1. Our faculty members not only excel in their fields and enjoy teaching, but also care about your success. You'll find that our university offers a variety of resources, in a supportive environment, to ensure your success.

    Research has shown that students who are involved in co-curricular activities -- joining clubs, campus organizations, providing tutoring, and participating in athletics -- are much more likely to succeed and graduate. There are more than 40 student organizations on campus, so get involved!

    This continues to be an exciting time for our athletics program. At an NCAA Division II institution, a student athlete is first a student, then an athlete. Since our move to the NCAA in 2011/2012, student interest in athletics has skyrocketed. One-third of our 2016-2017 freshman class will be new student athletes. If you’ve been active in high school athletics, I encourage you to consider trying out for one of our 12 intercollegiate sports teams, or participating in our intramural programs.

    Regardless of which of our majors you choose, you’ll discover plenty of hands-on learning opportunities outside the classroom, through internships, field work, study abroad, community service, and other opportunities enabling you to gain valuable work experience before graduation. As a result of Ohio Dominican’s academic reputation, many of our students are placed in jobs prior to graduation.

    With the excellent academic foundation provided by their undergraduate course of study, many ODU graduates continue post-graduate studies in our graduate programs. Others go on to pursue graduate programs in law, medicine, dentistry, pharmacy, psychology, veterinary medicine, nursing and allied medicine at many of the nation’s most highly regarded colleges and universities.

    At Ohio Dominican, we continue to create new and innovative academic programs to meet market demand. In July 2012, we launched our new Master of Science in Physician Assistant Studies program, to help meet the escalating need for well-educated and professionally trained health care professionals. We also have a new Bachelor of Science in Exercise Science major and a new Master of Education in Educational Leadership degree program, designed for principal licensure. We have also launched a program in partnership with Ohio University in which freshmen majoring in pre-med will already have been admitted to medical school providing they have a successful academic career at ODU.

    Our campus landscape continues to change. Battelle Hall, our 25,000-square-foot science building, provides state-of-the-art instructional, research labs, a weather station, and collaborative and informal gathering space for faculty and students. St. Albert Hall, which is the new home of our Master of Science in Physician Assistant Studies program is a 10,000-square-foot facility which features state-of-the-art classroom and meeting space, student lounges, examination rooms, and a functional cadaver lab, among other features.

    I invite you to become a partner in Ohio Dominican’s legacy of success and achievement. When we see each other on campus, please say hello!

    Dr. Cimbolic

    Peter Cimbolic, Ph.D.
    Ohio Dominican University

  • University Mission Statement
    As a Catholic liberal arts university in the Dominican tradition, Ohio Dominican University is guided in its educational mission by the Dominican motto: to contemplate truth and to share with others the fruits of this contemplation. 

    Ohio Dominican educates individuals committed to intellectual, spiritual and professional growth, who develop into lifelong learners, serving others in a global society. They in turn become ethical and effective leaders grounded in the pursuit of truth, justice and peace.
  • Accreditation
    Ohio Dominican University was chartered in 1911 as the College of St. Mary of the Springs. The name was changed to Ohio Dominican College in 1968. The College became Ohio Dominican University in 2002.

    The University is accredited by The Higher Learning Commission and a member of the North Central Association (30 North LaSalle Street, Suite 2400, Chicago, Illinois 60602-2504; 1-800-621-7440; www.ncahigherlearningcommission.org) and approved by the Ohio Board of Regents.

    The education programs are approved for the preparation of teachers, by the State of Ohio Department of Education and have been granted initial candidacy status in the National Council for Accreditation of Teacher Education.

    ODU’s Social Work Program has been granted initial accreditation by the Council on Social Work Education’s (CSWE) Commission on Accreditation.

    The business programs are accredited by the International Assembly for Collegiate Business Education and have candidacy status in the Association of collegiate Business Schools and Programs.
  • Non-Discrimination Policy & Diversity Statement

    As stated in the University Mission Statement, Ohio Dominican welcomes to its student body sincere seekers of truth whatever their age, gender, race, religious background, or ethnic and cultural heritage.

    All whose aspirations, maturity, and preparation draw them to pursuing a liberating education mutually enrich one another in the quest for truth in this small community of students, faculty and staff, through curriculum, supporting services, and informal learning opportunities carried out in a climate of respect and freedom.

    Consistent with the mission statement, Ohio Dominican University will not tolerate discrimination of any kind based on age, gender, race, religious background, sexual preference, disability or ethnic and cultural heritage.

  • Philosophy of Student Conduct

    The University community is committed to fostering a campus environment that is conducive to academic inquiry, a productive campus life and thoughtful study and discourse. The student conduct program within the Student Development Division is committed to an educational and developmental process that balances the interests of individual students with the interests of the University community.

    A community exists on the basis of shared values and principles. At Ohio Dominican University, student members of the community are expected to uphold and abide by certain standards of conduct that form the basis of the Code of Student Conduct. These standards are embodied within a set of core values that include integrity, responsibility, respect, social justice, and community.

    • Integrity – All members of the community are expected to exemplify honesty and respect for the truth, and behave in congruence with university standards and expectations in all personal and community interactions.
    • Responsibility – Members of the Ohio Dominican Community are expected to take ownership for individual choices and the consequences that occur as a result of these choices.
    • Respect – All members of the community are expected to honor the rights and freedoms of each unique individual, and to understand the value and worth of each individual, while demonstrating care for both person and property.
    • Social Justice – the University is committed to developing consistent, honest, and just systems and requires a good faith commitment from members of the community to justice and equality.
    • Community – Learning to live as a member of a community is an important developmental process for all of our students. Each person must learn to respect the needs of others, voice their own expectations, and resolve conflicts and differences peacefully to promote the common good.

    Each member of the University community is responsible for his/her conduct and assumes reasonable responsibility for the behavior of others. When members of the community fail to exemplify these five values by violating any of the rules which follow, campus conduct proceedings are used to assert and uphold the Code of Student Conduct.

    The student conduct process at the University is not intended to punish students; rather, it exists to protect the interests of the community and to challenge those whose behavior is not in accordance with our policies. Sanctions are intended to challenge students’ moral and ethical decision-making and to help them bring their behavior into accord with our community expectations.

     When a student is unable to conform their behavior to community expectations, the student conduct process may determine that the student should no longer share in the privilege of participating in this community.

    The Code of Student Conduct and the student conduct process apply to the conduct of individual students, both undergraduate and graduate, and all University-affiliated student organizations.

    For the purposes of student conduct, the University considers an individual to be a student when an offer of admission has been extended and thereafter as long as the student has a continuing educational interest in the University.

    The Code of Student Conduct applies to behaviors that take place on the campus, at University-sponsored events and may also apply off-campus when the Dean of Student Life or designee determines that the off-campus conduct affects a substantial University interest. A substantial University interest is defined to include:

    • Any situation where it appears that the student’s conduct may present a danger or threat to the health or safety of him/herself or others; and/or
    • Any situation that significantly impinges upon the rights, property or achievements of self or others or significantly breaches the peace and/or causes social disorder; and/or
    • Any situation that is detrimental to the educational mission and/or interest of the University.

    The Code of Student Conduct may be applied to behavior conducted online, via email or other electronic medium. Students should also be aware that online postings such as blogs, web postings, chats and social networking sites are in the public sphere and are not private. These can subject a student to allegations of conduct violations if evidence of policy violations is posted online.

    The University does not regularly search for this information but may take action if and when such information is brought to the attention of University officials.

    Most online speech by students involving University networks or technology will be protected as free expression and not subject to this Code, with two notable exceptions:

    • A true threat, defined as “a threat a reasonable person would interpret as a serious expression of intent to inflict bodily harm upon specific individual”;
    • Speech posted online about the University or its community members that causes a significant on-campus disruption.

    The Code of Student Conduct applies to guests of community members whose hosts may be held accountable for the misconduct of their guests. Visitors to and guests of University may seek resolution of violations of the Code of Student Conduct committed against them by members of University community.

    There is no time limit on reporting violations of the Code of Student Conduct; however, the longer someone waits to report an offense, the harder it becomes for University officials to obtain information and witness statements and to make determinations regarding alleged violations.

    Though anonymous complaints are permitted, doing so may limit the University’s ability to investigate and respond to a complaint. Those who are aware of misconduct are encouraged to report it as quickly as possible to the Student Development Office, Behavioral Intervention Team and/or Public Safety.

  • Student Problem Resolution

    The University considers that any problem or concern a student may have deserves attention and consideration. The purpose of the following procedure is to provide all parties adequate protection of their rights and to insure that redress of grievances maybe accomplished in an amicable fair and expeditious way.

    Students are encouraged to act on problems, complaints, and grievances in a constructive manner. Normal channels of communication ought to be used as the first mode of seeking resolution.

    When a person has a complaint, that person should take his/her case to the person immediately accountable for the department or function involved. If an adequate solution cannot be found at this level the person with the complaint should follow the normal channels until he/she has reached the chief administrator of the appropriate area of the university (i.e. Academic Affairs, Admissions, Student Development). Students seeking assistance in identifying the appropriate channel are encouraged to consult with Student Development.

    Academic Grievance Procedures and Grade Disputes

    It is the student’s right to follow all the steps outlined in the Student Handbook and Planner in the section titled, “Student Problem Resolution.” Under normal circumstances, issues of an academic nature will be handled as below.

    Students with academic complaints are required to pursue the following informal procedures in registering their concerns with the institution.
    • Complaints of an academic nature, including but not limited to grade disputes, should first be discussed and resolution sought with the course instructor.
    • If resolution is not reached at the instructor level, the undergraduate student should bring the matter before the Dean or Chair of the Academic Division in which the course is offered; the graduate student should appeal to the Director of the program in which the course is offered. The Dean, Chair or Program Director will verify that all department or division policies have been followed and that the student has been treated fairly. The Dean, Chair or Program Director will render a written judgment in the matter.
    • If resolution is not reached with the Dean, Chair of the Division, or the Program Director, the matter may be brought to the Associate Vice President for Academic Affairs (AVPAA). At his/her discretion, the AVPAA may call a meeting of the student, the professor, and the Dean, Division Chair, or Program Director to discuss the case. The AVPAA will verify that the student has had a fair opportunity to express him/herself fully, will review the decision of the Dean, Chair, or Program Director, and will verify that all institutional policies have been followed. The AVPAA will render a final written decision in the matter.

    If student issues cannot be settled through informal or normal means, and formal proceedings are required, it becomes the duty of the person making the complaint to request in writing that a formal consideration of the issue be undertaken.

    This written request must establish the exact nature of the grievance, the reasons for initiating formal proceedings, and the circumstances surrounding the cause for the complaint. No claims for redress can be formally considered without this statement.

    This statement must be filed with the Vice President in charge of the departmental area in which the grievance is alleged to have occurred and to all parties in the dispute The Vice President will review the record and will make a final determination.

    Allegations of discrimination in any matter protected by federal or state civil rights legislation should be communicated to the Equal Opportunity/Title IX Officer prior to invoking a formal grievance procedure.

    The officer shall attempt to mediate the matter in an effort to work out an informal solution. The Office of Human Resources may be reached at (614) 251-4560 and the Dean of Student Life may be reached at (614) 251-4593.

    Refer to informal and formal grievance procedures for sexual misconduct in the Behavior Policies section of this handbook.

  • Family Educational Rights & Privacy Act

    Public Law No. 93-380, Family Educational Rights and Privacy Act (FERPA) of 1974, has set down requirements designed to safeguard student privacy both of access to student educational records and to the release of such records.

    Official educational records are maintained by the Office of the Registrar. Copies of records are provided to the Office of Academic Affairs, other administrative offices, and academic advisors. Official educational records are released upon the student’s written request only or, in the case of students who are defined as dependent according to the Internal Revenue Service, their parents.

    Ohio Dominican University defines directory information as a student’s name, address, telephone number, e-mail address, class, athletic participation, degrees awarded, dates degrees awarded, dates of attendance, and honors. Each time a student registers, they have the opportunity to notify the Office of the Registrar of their requests that this information not be released outside the institution except to individuals, institutions, agencies, and organizations authorized in the Act.

    The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records.

    They are:

    • The right to inspect and review the student’s educational record within 45 days of the day the University receives a request for access. Students should submit to the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records can be inspected.
    • The right to request amendment of the student’s education record that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading.

      They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the hearing.
    • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. Policy permits disclosure without consent to school officials with legitimate educational interests.

      A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including safety and security personnel, health staff, and coaches); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

      A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility. Policy also permits disclosure without consent when the University informs parent(s) of violations of Federal, State, or local law, or any rule or policy of the University governing the use or possession of alcohol or a controlled substance.
    • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.

      The name and address of the Office that administers FERPA:

      Family Policy Compliance Officer
      U.S. Department of Education
      400 Maryland Avenue, SW
      Washington, DC 20202-4605
  • Campus Offices
    View campus offices for location, hours and contact information. All office hours are subject to change and may vary during breaks, holiday and summer.

    View Office Directory
  • Undergraduate Final Exam Schedule
    Find the day and time of your final exams with our handy guide.

    View Final Exam Schedule