Family Educational Rights and Privacy Act (FERPA)
TO: All Students
FROM: Shirley L. H. McBrayer, Registrar
DATE: July 28, 2005
SUBJECT: Student Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain
rights with respect to their education records. These rights include:
- The right to inspect and review the student's education records within 45 days of
the day the University receives a request for access. Students should submit to the
registrar a written request that identify the record(s) they wish to inspect. The
University Registrar will make arrangements for access and notify the student of the
time and place where the records may be inspected. If the records are not maintained
by the University Registrar, the registrar shall advise the student of the correct
official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the
student believes is inaccurate. Students may ask the University to amend a record
that they believe is inaccurate. They should write the University official responsible
for the record, clearly identify the part of the record they want changed, and specify
why it is inaccurate. If the University decides not to amend the record as requested by
the student, the University will notify the student of the decision and advise the
student of his or her right to a hearing regarding the request for amendment.
Additional information regarding the hearing procedures will be provided to the
student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information
contained in the student's education records, except to the extent that FERPA
authorizes disclosure without consent:
- Disclosure to school officials with legitimate educational interests who needs
to review an education record in order to fulfill their professional responsibility.
A school official is a person employed by the University in an administrative,
supervisory, academic or research, or support staff position (including security
personnel and health staff); a person or company with whom the University has
contracted (such as an attorney, auditor, or collection agent); a person serving
on the Board of Trustees; or a student serving on an official committee, such as
a disciplinary or grievance committee, or assisting another school official in
performing his or her tasks.
- Parents of financially dependent students, as defined under Section 152 of
the Internal Revenue Code of 1954.
- A court or in compliance with a judicial order or a lawfully issued subpoena.
- Directory Information: This
information will be routinely released unless the student files a request to block
directory information release. The request to block the release of directory
information must be submitted to the Registrar's Office (Erskine 145) in writing.
Unless a written request is filed with the Registrar's Office, the University
will assume that it can release Directory Information.
- The right to file a complaint with the U.S. Department of Education concerning
alleged failures by the University to comply with the requirements of FERPA. The name
and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
ODU Registrar
Ohio Dominican University
1216 Sunbury RD
Columbus OH 43219
(614) 251-4650
Email: registrar@ohiodominican.edu
