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The information below is provided to assist prospective and current Ohio Dominican University students and employees, and to meet requirements of the Higher Education Act of 1965 (HEA), the Higher Education Opportunity Act of 2008 (HEOA), and other federal regulations.
To request a paper copy of a policy or disclosure, contact the Office of Institutional Research & Assessment.

General Institutional Information

  • Copyright Infringement Policies & Sanctions
  • Computer Use & File Sharing
  • Disability Services
  • Diversity
    For diversity statistics for the undergraduate, graduate and total student populations, download our Student Body Diversity Fall 2018 PDF..
  • Net Price Calculators
  • Price of Attendance
  • Privacy of Student Records
  • Refund Policy

    Students dropping a course or withdrawing from the University must follow University policies for registration and withdrawal. The official date of withdrawal is the receipt date of written notification presented to the Office of the Registrar or the date the withdrawal was entered in ODU Online.

    Tuition charges are equal to the percentage of the term completed by the drop date or withdrawal date. The prorated charge will be equal to the percentage of the term completed up to 60%. For withdrawals after 60% of the term completed, the charges will be 100%.

    Financial Aid will be recalculated in accordance with federal guidelines. An updated statement of account will be mailed once all recalculations are complete. Resident students who withdraw during a semester may receive an adjustment to the cost of their meal plan. Refer to the Student Handbook for the refund schedule dates each semester. There will be no refund on room charges.

    Refund Checks
    If your Financial Aid creates a credit balance on your student account, a refund check will be available approximately two weeks after the start of classes. Students not enrolled in eRefund will receive their refund via check. 

    • Check refunds are mailed to the home address on file with the university.

    If you need to make mailing arrangements for the refund, contact the Business Office at busoffice@ohiodominican.edu.

    Refund Direct Deposit
    You may also elect to have your refund direct deposited into a checking or savings account by logging on to your account through the “Pay My Bill” link and selecting the “eRefunds” tab. You will need to enter a valid bank Routing and Account number. 

    If you receive any Federal Title IV financial aid funds which includes, but is not limited to Direct Loans, Perkins Loans, Supplemental Education Opportunity Grants, and PELL Grants, a Title IV Authorization form must be on file BEFORE a refund can be direct deposited.

    If you do not have the completed form on file, a paper check will be processed.

    The form can be completed online.
  • Student Activities
  • SARA Complaint Process
  • Student Problem Resolution

    Academic Grievance Procedures and Grade Disputes

    Students with academic complaints are required to pursue the following informal procedures in registering their concerns with the institution.

    1. Complaints of an academic nature, including but not limited to grade disputes, should first be discussed and resolution sought with the course instructor.
    2. If resolution is not reached at the instructor level, the undergraduate student should bring the matter in writing to the Chair of the Academic Division in which the course is offered. The graduate student should appeal to the Director of the program in which the course is offered. The Chair or Program Director will verify that all department or division policies have been followed and that the student has been treated fairly. The Chair or Program Director will render a written judgment in the matter.
    3. If resolution is not reached with the Chair of the Division or the Program Director, the matter may be brought to the appropriate Dean (undergraduate or graduate) or the Vice-President of Academic Affairs. At his/her discretion, the Dean (VP) may call a meeting of the student, the professor, and the Division Chair, or Program Director to discuss the case. The Dean (VP) will verify that the student has had a fair opportunity to express him/herself fully, will review the decision of the Chair or Program Director, and will verify that all institutional policies have been followed. The Dean will render a final written decision in the matter. 

    Other (Non-Academic) Student Complaints/Grievances/Dispute

    Any student who has a complaint or concerning interaction with another student or staff member should meet with the Dean of Student Life to express and document their concerns. Typically, the Dean will offer potential options for resolving the issue from direct student communication with the other party, to the Dean contacting the other party, to a mediated conversation with solutions proposed and acted on.  If student issues cannot be settled through informal or normal means, and formal proceedings are required, it becomes the duty of the person making the complaint to request in writing that a formal consideration of the issue be undertaken.  This written request must establish the exact nature of the grievance, the reasons for initiating formal proceedings, and the circumstances surrounding the cause for the complaint.  No claims for redress can be formally considered without this statement.  This statement must be filed with the Dean of Student Life if it is a student issue, or the Vice-President or Dean in charge of the departmental area in which the grievance is alleged to have occurred.  The chief officer in that area will review the record and, in consultation with the Dean of Student Life or other parties, make the final determination. If a conduct hearing is recommended to deal with the behavior, the normal judicial process would be invoked.

     

    Allegations of discrimination in any matter protected by federal or state civil rights legislation should be communicated to the Equal Opportunity or Title IX Officer prior to invoking a formal grievance procedure.  The officer shall attempt to mediate the matter (except in sexual assault cases where mediation is not an option) in an effort to work out an informal solution.  The Office of Human Resources (Title IX Coordinator) may be reached at (614) 251-4560 and the Dean of Student Life/Deputy Title IX Coordinator may be reached at (614) 251-4593.  Please refer to informal and formal grievance procedures for sexual misconduct in the Behavior Policies section of this handbook.

  • Withdrawal from the University
    During the course of a semester, it may be necessary for a student to withdraw from the University. To officially withdraw from the University, please contact the Office of the Registrar (614-251-4650 or registrar@ohiodominican.edu) to receive information on withdrawal procedures.

    If this occurs during the ordinary withdrawal-from-course period, the student's transcript will indicate grades of W. If a student withdraws from the University after the official drop period has ended, the transcript will indicate WP for students who were passing at the time of withdrawal and WF for those who were failing. Failure to withdraw officially will result in a failing grade on the transcript. Withdrawals for aterm must occur before the last day of classes for that term. Withdrawals for a term will not be accepted during final exam week. (See also Refund Policy)

    Adult and Continuing Education students should contact their academic advisor if they need to withdraw from the University.

    Ceasing to attend courses or informing the faculty members or advisors of the intent to withdraw from ODU does not constitute an official withdrawal.

    The official date of withdrawal is the receipt date of written notification presented to the Office of the Registrar or the date the withdrawal was entered in ODU Online. 

Academic Programs & Information

Financial Aid

  • Contact Information

    Financial Aid Office 
    Erksine Hall, Room 147
    1216 Sunbury Road
    Columbus, OH 43219 
    Phone: (614) 251-4778
    Fax: (614) 253-3499 
    E-mail: finaid@ohiodominican.edu  

    Financial Aid Office Hours 
    Monday - Thursday: 8:30 a.m. - 5:00 p.m. 
    Friday:  8:30 a.m. - 4:30 p.m.

    Summer Hours
    Monday - Thursday: 8:00 a.m. - 4:30 p.m.
    Friday:  8:00 a.m. - 3:00 p.m.

     

  • Financial Aid & Study Abroad

    Financial aid from Federal, State and Institutional resources may be considered for Study Abroad programs. Students enrolled in an academic program which includes a formal study abroad program may be considered for aid to cover "reasonable costs" associated with the program. 

    Reasonable costs are define as tuition, housing, food, books and supplies, transportation, air fare, passport fees, program fees, and any other miscellaneous expenses. Documentation must be submitted to the Financial Aid Office on the above reasonable costs to determine your eligibility for financial aid. 

    Students are required to complete the financial aid process just as if they were attending Ohio Dominican University (i.e. filing the FAFSA, etc.).

    Frequently Asked Questions

    Can I use my financial aid to study abroad? 

    For semester-long study abroad trips, students may apply most of their financial aid to an approved study abroad program. All federal and state aid may be used for any program-related costs in which the university awards college level credit. Students are not eligible to receive institutional aid (ODU Merit Scholarship, ODU Grants, and ODU endowed scholarships, etc.) for their study abroad experience. You will be responsible for paying the program fee and any other applicable fees to the study abroad organization.

    For short-term trips (such as summer programs or faculty-led trips), you should consult with the Financial Aid Office to research your options before the trip. It may be possible to borrow loan programs if you are earning 6 or more credits for the short-term trip. 

    What requirements must be met for me to use my financial aid for the study abroad semester? 
    You must apply and be accepted by the International Office at ODU into an approved study abroad program. 

    You must enroll and maintain a minimum of 12 semester credit hours while overseas to maintain your full-time student status and financial aid eligibility. Students are normally enrolled in ODU course LNG-188 to signify full-time study abroad for the semester. 

    You must meet with the Financial Aid Office to discuss program costs and your financial aid package prior to leaving for your study abroad program. 

    What other study abroad policies do I need to know? 

    Study abroad students are responsible for paying their program fee and any other applicable fees to the study abroad organization. 

    Students are responsible for all other program fees such as deposits, insurance, visa and passport costs, airfare, and extra travel excursions. It is the student's responsibility to make financial arrangements regarding any of these fees with the study abroad agency prior to departure. 

    If you leave the ODU campus before financial aid is disbursed for the term you are studying abroad, you must make arrangements with your financial representative to handle your financial aid and/or scholarship checks coming through the ODU Business Office. You may wish to grant a power-of-attorney to someone you trust to handle financial arrangements for you.

    Withdrawal & Refund Policies

    Study abroad agencies set their own payment and withdraw deadlines. Pay attention to deadline dates. If you withdraw from the program by the agency withdraw date, more than likely you will only forfeit the non-refundable application fee and enrollment deposits. 

    After the withdraw date, you may be subject to all incurred fees from that agency. If you are using any federal, state or institutional financial aid to study abroad, your aid is subject to pro-ration if you withdraw prior to the 60% point of the semester. Withdrawing from your study abroad program after the withdraw deadline date or your arrival overseas could be very costly as you will more than likely have incurred all fees and your financial aid must be pro-rated as mandated by federal regulation. Please check with the International Office prior to withdrawing. 

    More Questions?

    For questions regarding how financial aid applies to study abroad, please contact: 

    Tara Schneider 
    Director of Financial Aid 
    Erskine Hall, Room 147 
    (614) 251-4594
    schneidt@ohiodominican.edu

  • Financial Aid Office Code of Conduct

    The Financial Aid Office at Ohio Dominican University is committed to the highest standards of professional conduct.

    As active institutional members of the National Association of Student Financial Aid Administrators (NASFAA), the Financial Aid Office staff members prescribe and adhere to NASFAA’s “Statement of Ethical Principles” and “Code of Conduct."

    Staff members are committed to providing our students and parents with unbiased loan and financial information. Taken together, these “rules” are intended to help guide financial aid professionals in carrying out their obligations, particularly with regard to ensuring transparency in the administration of the student financial aid programs, and to avoid the harm that may arise from actual, potential, or perceived conflict of interest.

    We invite you to contact the Financial Aid Office if you have any questions. 

    NASFAA - Statement of Ethical Principles 

    NASFAA's Statement of Ethical Principles provides that the primary goal of the institutional financial aid professional is to help students achieve their educational potential by providing appropriate financial resources.

    To this end, this Statement provides that the financial aid professional shall: 

    • Be committed to removing financial barriers for those who wish to pursue postsecondary learning. 
    • Make every effort to assist students with financial need. 
      Be aware of the issues affecting students and advocate their interests at the institutional, state, and federal levels. 
    • Support efforts to encourage students, as early as the elementary grades, to aspire to and plan for education beyond high school. 
    • Educate students and families through quality consumer information. 
    • Respect the dignity and protect the privacy of students, and ensure the confidentiality of student records and personal circumstances. 
    • Ensure equity by applying all need analysis formulas consistently across the institution's full population of student financial aid applicants. 
    • Provide services that do not discriminate on the basis of race, gender, ethnicity, sexual orientation, religion, disability, age, or economic status. 
    • Recognize the need for professional development and continuing education opportunities. 
    • Promote the free expression of ideas and opinions, and foster respect for diverse viewpoints within the profession. 
    • Commit to the highest level of ethical behavior and refrain from conflict of interest or the perception thereof. 
    • Maintain the highest level of professionalism, reflecting a commitment to the goals of the National Association of Student Financial Aid Administrators.

    NASFAA - Code of Conduct for Institutional Financial Aid Professionals 

    An institutional financial aid professional is expected to always maintain exemplary standards of professional conduct in all aspects of carrying out his or her responsibilities, specifically including all dealings with any entities involved in any manner in student financial aid, regardless of whether such entities are involved in a government sponsored, subsidized, or regulated activity.

    In doing so, a financial aid professional should: 

    • Refrain from taking any action for his or her personal benefit. 
    • Refrain from taking any action he or she believes is contrary to law, regulation, or the best interests of the students and parents he or she serves. 
    • Ensure that the information he or she provides is accurate, unbiased, and does not reflect any preference arising from actual or potential personal gain.
    • Be objective in making decisions and advising his or her institution regarding relationships with any entity involved in any aspect of student financial aid. 
    • Refrain from soliciting or accepting anything of other than nominal value from any entity (other than an institution of higher education or a governmental entity such as the U.S. Department of Education) involved in the making, holding, consolidating or processing of any student loans, including anything of value (including reimbursement of expenses) for serving on an advisory body or as part of a training activity of or sponsored by any such entity.
    • Disclose to his or her institution, in such manner as his or her institution may prescribe, any involvement with or interest in any entity involved in any aspect of student financial aid. 

    The Higher Education Opportunity Act of 2008 legislated requirements which prohibits a conflict of interest with the responsibilities of an officer, employee, or agent of the school regarding Title IV loans. 

    The term “employees” refers to any of the school’s officers, employees and agents who are employed in the Financial Aid Office or who have responsibilities with respect to student loans or who have responsibilities with respect to student loans related to Title IV education loans or private loans for educational purposes.

    The Code of Conduct establishes that: 

    • Employees shall not enter into any revenue-sharing arrangement with any lender where the lender provides or issues a Title IV loan to the student or student’s family in exchange for the school recommending the lender or the lender’s loan products in exchange for a fee or material benefit including profit or revenue sharing that benefits the school or a school’s employee or agent. 
    • Employees shall not solicit or accept any gift in the form of a gratuity, favor, discount, entertainment, hospitality, loan, service, transportation, lodging, meals, reimbursement, or other item having a monetary value of more than a nominal amount from a lender, guarantor, or servicer. 
    • Employees must not accept any fee, payment, or other financial benefit (including the opportunity to purchase stock) from a lender as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender. 
    • The school shall not request or accept funds from any lender for private education loans including funds for an opportunity pool loan to it students in exchange for the school providing promises of a specified loan number or volume or a preferred lender arrangement for educational loans. 
    • Employees shall not assign, through award packaging or other methods, a first-time borrower’s loan to a particular lender or refuse or delay processing of a loan based on the borrower’s selection of a lender or guarantor. 
    • Employees shall not accept or request any assistance with call center or financial aid office staffing from any lender except as allowed by law. 
    • Employees who serve on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors, shall be prohibited from receiving anything of value from the lender, guarantor, group of lenders or guarantors. However, the employee may be reimbursed for reasonable expenses incurred in serving on the advisory board, commission, or group. 
  • Financial Literacy Tools
  • Notice of Availability of Institutional & Financial Aid Information
  • Notice of Federal Student Financial Aid Penalties for Drug Law Violations
  • Pell Grant Recipients
    Number of Pell Grant Recipients:  456
    Percentage of Students who Received Pell Grant: 39%
     
    Note: Information reported on Pell Grant recipients  for all enrolled students is from the IPEDS 12 Month Enrollment Survey (July 1, 2017, to June 30, 2018). Pell recipients were those students from the 12 Month Enrollment Survey who were
    disbursed Pell funds during the July 1, 2017, to June 30, 2018 timeframe.
  • Refund Policy - Return of Title IV Funds

    Any student who withdraws* from Ohio Dominican University prior to completing 60% of the enrollment period or semester will have their financial aid eligibility recalculated based on the percentage of the period they were enrolled.

    Once a student has completed 60% of the period or semester, all financial aid assistance is considered to be 100% earned. This policy meets federal requirements in which students “earn” financial aid based on the percent of the term completed.

    Ohio Dominican University maintains one refund policy for all federal, state and institutional aid funds based on 34 CFR, Section 668.22 of the Title IV Higher Education Act of 1965, as amended.

    The Financial Aid Office is responsible for calculating the percentage of “earned aid” for the semester and for returning the “unearned aid” portion to federal, state and institutional aid programs. The Financial Aid Office will perform this calculation within 30 days of the student’s withdraw date.*

    This calculation is measured by dividing the number of days the student attended by the total number of days in the period or semester. The length of the period or semester is based on Ohio Dominican’s published academic calendar, including weekends and excluding scheduled breaks of 5 days or more.

    The first day begins on the first day of classes and ends on the last day of final exams.

    Example:  If there are 114 days in the semester and a student withdraws on day 20, the charges and financial aid will be pro-rated as they attended 17.5% of the semester (20/114).

    If a student is a recipient of Federal Title IV aid, those funds returned to those programs are required by federal law to be returned first, in the following order: Unsubsidized Federal Stafford Loan, Subsidized Federal Stafford Loan, Federal PLUS (Parent) Loan, Federal Pell Grant, Federal SEOG Grant and Federal TEACH Grant.

    If a student is a recipient of Institutional or State aid, those funds will be prorated based on the percentage of the semester that the student completed.  Institutional charges will also be prorated if a student withdraws before 60% of the semester has been completed.

    In some cases, after the recalculation is complete, a student may be required to repay some of the Title IV aid they received. Or, in some cases, a student may be eligible for a late disbursement of awarded aid if the amount of aid received is less than the amount of aid earned. In these cases, the student will be notified by the Financial Aid Office.

    If after these calculations are completed, the student is entitled to a refund, the Business Office will refund that amount to the student.  If the student owes a balance, the Business Office will bill the student directly.

    *To officially withdraw, a student must contact the Registrar’s Office. The Registrar’s Office will determine the official date of withdraw based on the date that a student notifies them of their intent to withdraw or last day of academically related activity. If a student ceases attendance without notifying the Registrar’s Office, the date of withdraw will be set as the last day of academically related activity, if known. If unknown, the date of withdraw will be set as the midpoint of the semester.

    **Note: Provisions explained in this policy are subject to final interpretation of the Return of Title IV Funds regulations governing Federal financial aid.  Questions on this Refund Policy should be directed to the Financial Aid Office, Erskine Hall 147, or by calling (614) 251-4778.

  • Students Rights & Responsibilities
    • All financial aid is awarded subject to acceptance or readmission to the University.
    • The Financial Aid Office reserves the right to review and cancel an award at anytime because of changes in the student's financial or academic status.
    • Financial aid recipients are to notify the Financial Aid Office of any other scholarships extended to them from sources outside the University. An adjustment in the total Financial Aid Package will be made, if necessary.
    • Students awarded Federal Work Study are responsible for securing a job on campus. It is important to understand that the amount shown is the amount of money you are eligible to earn during the academic year as a result of work performed. You must complete tax forms, etc. with Human Resources before you can begin working. Call Human Resources at 253-3560 to schedule an appointment.
    • Students receiving most types of financial aid are expected to enroll full-time. Twelve credit hours or more per semester is considered full-time. If you drop below full-time during any part of the academic year, an adjustment to your financial aid may be necessary.
    • Financial need and the amount of assistance offered will be re-evaluated each year and appropriate increases or decreases will be made as needed. For the purpose of this re-evaluation, the filing of the FAFSA is required every year. Priority filing date of the FAFSA is February 15.
  • TEACH Grant
  • Types of Financial Aid Available

Student Loan Information

  • Loan Entrance Counseling
    All new loan borrowers must complete entrance counseling.

    Go to studentloans.gov
  • Exit Loan Counseling
    Complete the mandatory loan exit counseling session online at any time.

    Go to studentloans.gov
  • National Student Loan Data System
    National Student Loan Data System (NSLDS) is the U.S. Department of Education's central database for federal financial aid.  You can log on to nslds.ed.gov and access your complete loan history. 

    Go to website
  • Private Education Loans & Preferred Lenders
    Important information for students planning to borrow a private education loan:

    Because of new Federal regulations, the time that it takes to process a private education loan has increased. Lenders are now required to collect more paperwork from you. In order for your private loan to be processed on time, you must begin the application process sooner than in the past. 

    For information on private education loans (alternative loans), please see the FastChoice Website 

    The lenders and loan options presented were selected for the excellent terms and benefits they provide to borrowers. Our institution has worked with these lenders in the past, and previous borrowers had positive experiences working with them. 

    To determine which lenders and loan options to present, we use strict criteria based on your interests and not those of our institution. We recognize only those lenders who provide you with exceptional customer service, excellent incentives (e.g., low interest rates, no origination fees, and loan principal reductions), timely processing, and electronic funds transfer capabilities when possible. 

    All of the information provided on the Loan Options page is reviewed annually to ensure that the benefits that lenders offer continue to adhere to our criteria. Any loan options that no longer adhere to our criteria are removed, and new loan options that meet our criteria are added. At least three lenders will be presented to you at all times. 

    You are free to select any lender and loan option, including those not presented. If you choose a loan option that is not presented, please follow the provided instructions to complete the application process. Application processing will not be delayed unnecessarily if you choose a loan option not presented. 

    We maintain professional relationships with all lenders. Our officials are prohibited from accepting financial or other benefits in exchange for displaying lenders and loan options in FASTChoice.

    These include: receiving compensation to serve on any lender board of directors or advisory boards; accepting gifts including trips, meals, and entertainment; allowing lenders to staff our institution's financial aid office; allowing lenders to place our institution's name or logo on any of their products; and owning lenders' stock (for those college officials who make loan decisions for our institution).
 

Student Outcomes

Health & Safety

  • Campus Security Reports & Crime Log
  • Drug & Alcohol Abuse Prevention Program

    A summary of Federal and State Laws and University Rules and Regulations regarding drugs and alcohol is available in the Ohio Dominican University Student Handbook.

    A summary of crime statistics relating to drug and alcohol violations is available on the ODU Public Safety webpage.

    The University provides a variety of wellness education programs aimed at improving the physical, mental and emotional health of students. As part of its educational platform, the Wellness Center and Office of Residence Life annually provide educational opportunities for students to better understand the risks of drug and alcohol abuse and addiction as well as resources available through the University that can assist students who struggle with such challenges.

    ODU's Wellness Center offers counseling and health services where students can seek help for drug and alcohol-related issues and appropriate referrals are made to link students with professional community resources who can be of assistance. The Wellness Center may be reached at (614) 251-4570 or wellnesscenter@ohiodominican.edu.

    View the Wellness Center page

  • Emergency Response & Evacuation Procedures
  • Fire Safety Report & Fire Log
  • Information for Crime Victims about Disciplinary Proceedings

    In accordance with Federal Law, Ohio Dominican University will, upon written request, disclose to the alleged victim of any crime of violence or a nonforcible sex offense the results of any disciplinary proceeding conducted by the institution against a student who is the alleged perpetrator of such crime or offense.

    If the alleged victim is deceased as a result of the crime or offense, the information shall be provided, upon request, to the next of kin of the alleged victim.

    This information is provided by the Vice President for Student Development or his/her designee. Such written requests may be directed to:

    Vice President for Student Development
    Ohio Dominican University
    1216 Sunbury Road
    Columbus OH 43219

  • Missing Persons Policy
  • Vaccination Policy
    Ohio Dominican University encourages students to have certain immunizations and vaccinations if they are planning to reside on campus.

    Students and families who choose not to comply with the suggested immunizations are expected to complete an Immunization Waiver available through the Wellness Center.

    Currently, the University and State of Ohio require that students (or the student’s parent if the student is younger than 18 years of age) provide disclosure of vaccination status for hepatitis B and meningitis to reside in on-campus housing.

    Students enrolled in the Physician Assistant Program do have additional vaccination requirements.

    Additional information may be obtained by contacting the Wellness Center at (614) 251-4570 or wellnesscenter@ohiodominican.edu.

Miscellaneous